Industry News, Paper, Postage and Mailing, Printing, Sustainability

Why Are Paper Prices Increasing?

FSSI logo Heather Brunson on November 21, 2018

stacks of paper with dollar signs.

The Effect of Higher Paper Prices on the Print Industry

In the last few years, there has been a combination of factors leading to paper price increases. With a combination of price hikes, increased demand, availability issues, and other related factors, the following dynamics are responsible for the recent shift in the pulp and paper market. This has greatly affected the print and mail industry. We will be covering the contributing factors to this print increase and some ideas to help your business mitigate these higher costs

Why is the Cost of Paper Going Up?

The increase in paper prices can be attributed to a combination of factors. As the global economy reopened and businesses regained momentum, the demand for paper surged. However, supply chain disruptions, including raw material shortages and transportation challenges, created supply constraints. This supply-demand imbalance led to a significant rise in paper prices, with a notable 9.7% increase in 2021 alone. The upward trend in paper prices underscores the challenges faced by the industry and highlights the impact of economic recovery and supply chain dynamics on pricing.

6 Major Causes of Rising Paper Costs

  1. Supply and demand dynamics: The balance between supply and demand plays a crucial role in determining paper prices. When the demand for paper products surpasses the available supply, prices tend to rise.
  2. Raw material costs: The cost of raw materials used in paper production, such as wood pulp and chemicals, has a direct impact on pricing. Fluctuations in these material costs can influence the overall price of paper.
  3. Energy costs: The energy required for the production process, including electricity and fuel, contributes to the cost of manufacturing paper. Increases in energy prices can translate into higher paper prices.
  4. Currency exchange rates: Paper production often involves international trade, and fluctuations in currency exchange rates can affect the cost of importing or exporting paper products. Currency fluctuations can influence pricing in the global paper market.
  5. Environmental regulations: Compliance with stringent environmental regulations adds additional costs to the paper manufacturing process. Investments in sustainable practices and eco-friendly technologies may lead to higher paper prices.
  6. Supply chain disruptions: Disruptions in the supply chain, such as natural disasters, transportation challenges, a global Pandemic or labor shortages, can impact the availability of paper and contribute to price increases.

What Does the Future of Paper Prices Look Like?

An overall decline in demand from businesses amid the COVID-19 (coronavirus) pandemic has resulted in producers cutting prices, thus a 2.6% decline in 2020 alone. However, as the economy reopened and corporate profit began to recover, demand has recovered close to pre-covid levels. As a result, the price of paper rose significantly, increasing 9.6% in 2021 alone.

Papermakers can’t absorb these costs without passing them along. So, prices are skyrocketing across the industry. These companies are raising prices by 6-15%.

There is some good news in that following this recent price spike, volatility is expected to decrease in 2022. In 2022, the price of paper is expected to rise 0.2%. Overall, the price of paper is expected to increase at an annualized rate of 2.9% over the next five years.

What Can Your Company Do in Response to Higher Paper Costs?

To combat rising paper costs, companies can implement several strategies to mitigate the impact on their operations:

Optimize paper usage

Companies can explore ways to reduce paper consumption by implementing digital alternatives, promoting paperless processes, and encouraging electronic communication and documentation. By embracing technology and digital solutions, businesses can minimize their reliance on paper and reduce overall costs.

Improve Operational Efficiency

Streamlining internal processes and workflows can help optimize paper usage and reduce waste. By implementing efficient document management systems, businesses can track and control paper usage, ensuring that it is utilized only when necessary.

Seek Alternative Suppliers and Materials

Companies can research and identify alternative paper suppliers or explore different types of paper that may be more cost-effective. It’s important to evaluate the quality and suitability of alternative materials to ensure they meet the required standards for specific applications.

Negotiate Contracts and Partnerships

Engaging in strategic negotiations with suppliers can help companies secure favorable pricing and contract terms. Building strong partnerships with suppliers and exploring long-term agreements can provide stability and potentially reduce paper costs.

Implement Cost-Saving Measures

Companies can implement cost-saving measures such as bulk purchasing, inventory management, and efficient logistics to optimize their paper procurement and reduce associated expenses. By monitoring market trends and adjusting purchasing strategies accordingly, businesses can navigate the fluctuating paper market more effectively.

Consider Sustainable Practices

Embracing sustainable practices not only aligns with environmental goals but can also contribute to cost savings. Recycling paper waste, using eco-friendly materials, and adopting efficient printing techniques can help reduce overall paper consumption and expenses.

Manage Rising Paper Prices by Partnering with a Print and Mail Specialist

By combining these strategies and continuously monitoring market trends, companies can proactively address rising paper costs and find innovative ways to optimize their paper usage while maintaining operational efficiency and cost-effectiveness.

Let us help you manage higher paper prices. Call us at (714) 436-3300 today to speak with a specialist. As leaders in the document outsourcing industry, paper is something we know a lot about. Our print and mail solutions can help you take your document processing and business communication needs to the next level and reduce costs in the process.

Contact Us Button