Investor Document Print and Mail Outsourcing Services

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FSSI specializes in secure, fully auditable print and mail outsourcing for investment management companies. We deliver high-quality investor communications that help your firm control production costs, maintain regulatory compliance, and strengthen client relationships with high-net-worth investors.

With over 45 years of experience in financial document printing, FSSI is a trusted partner to many of the nation’s leading investment firms.

What Investor Communications Can Be Outsourced to a Print and Mail Provider?

FSSI provides customized, regulatory-compliant print and mail outsourcing for all confidential investor communications, including:

  • Monthly, quarterly, and annual statements of account
  • Trade confirmations
  • Annual reports, quarterly portfolio reports (QPRs), and disclosures
  • Proxy statements
  • Dividend checks and other MICR-printed documents
  • Government reporting documents: IRA reporting (5498, 8606), tax forms (portrait, landscape), and mutual funds-formatted output
  • Investor prospectus printing and mailing

How Does Outsourcing Investor Document Management Reduce Costs and Turnaround Time?

Investment management companies that outsource shareholder communications to FSSI gain measurable strategic, operational, and economic advantages. Our combination of in-house production technology, compliance reporting infrastructure, and 45-plus years of financial print expertise helps your firm manage investor relations more effectively.

  • Increase asset and investor retention with highly targeted, personalized statements featuring customized messaging
  • Mitigate compliance risk through accurate, timely deliveries and 100% data-to-mail integrity
  • Strengthen your multichannel strategy by combining electronic and print-based investor communications

Investor Document Samples

We produce a wide variety of investor portfolio communications.

Statement Printing and Mailing

What Features Should an Investor Communications Management Solution Include?

Flexibility and customization matter when selecting a financial document outsourcing partner. FSSI offers a full suite of investor document management services that can be combined to reduce compliance risk, improve investor retention, and enhance broker-dealer-investor relations:

  • Exclusive online production reporting tool: Real-time job status, inventory monitoring, and detailed forensic analysis
  • Compliance tracking and job reporting: Auditable records of all shareholder communications, production activity, and delivery
  • Customizable data formatting: Enhanced document design and composition for investor statements and quarterly performance reports
  • Electronic document presentment: Multiple formatting options and eNotify service to accelerate eStatement adoption
  • Letter template management: Create and update investment documents with 100% data-to-delivery control
  • Variable messaging: Real-time design control over on-page message text and graphics for cross-sell and upsell capabilities
data security and privacy practices at fssi

How Do Investment Management Companies Stay Compliant with Financial Printing Regulations?

Regulatory requirements from the SEC, FINRA, FDIC, CFPB, and other agencies evolve constantly. FSSI continuously updates its digital and physical security protocols and data privacy measures to keep pace. Protecting personal identification details and sensitive investor information is central to how we operate.

Our security and compliance infrastructure includes:

  • Annual SOC 2 audits
  • HIPAA-compliant facilities
  • Building and user/server-level security
  • Secure data standards and archival options
  • Document security controls
  • Ongoing employee training

How Are Annual Reports and Investor Statements Processed and Distributed?

Bull Statue from Wall Street.

Annual reports are among your firm’s most consequential investor communications. Missed deadlines or inconsistent quality erode credibility fast. FSSI manages the entire process from print production to final delivery.

We print, assemble, and mail annual reports to meet your exact timeline, with quality checks at every stage, whether you’re distributing thousands or millions of pieces. Variable data capabilities ensure each shareholder receives personalized information: account numbers, portfolio details, and variable messaging integrated directly into your reports. No manual sorting. No assembly errors.

Real-time tracking gives you full visibility into print status, mail dates, and delivery confirmation. Statement processing runs on the same infrastructure. Monthly statements, quarterly updates, and tax documents are handled as securely and accurately as your annual reports. Set it up once, and we execute on schedule every cycle.

What Additional Investor Document Processing Services Does FSSI Offer?

  • IRS tax form processing: Secure, timely processing and delivery of 1099s, 1098s, 5498s, and 1042-S forms; FSSI accepts IRS-format and custom data files and composes your forms in the format that best reflects your investment company
  • Disaster recovery and business continuity planning: Multiple production facilities designed to safeguard against data loss from unexpected or catastrophic events
FSSI HIPAA Compliant and SOC 2 Seals

Direct Mail Services for Investment Management Companies?

Yes. FSSI builds financial direct mail campaigns from start to finish for investment management companies. Whether you’re sending postcards, letters, or other financial mailers, we create scalable, trackable campaigns with advanced retargeting and mailing list optimization to reach prospects who are ready to convert.

We’ve handled sensitive financial data for over 45 years. That same data privacy and security expertise applies to every direct mail campaign we produce.

Financial direct mail works across a range of investment services:

  • Annuities
  • Tax advice and accounting/CPA services
  • Financial planning
  • Investments and wealth management
Splash data Driven Direct Mail Marketing Logo

Direct mail service offerings include:

  • Postcards and letters
  • Variable data printing
  • Mailing list development and optimization
  • Online retargeting and digital marketing automation
  • Online dashboard for campaign tracking and full attribution

For more on our advanced direct mail marketing capabilities, visit our marketing services division, Splash.

Get a No-Obligation Investor Communications Consultation

map of FSSI locations

FSSI’s production technology and processes ensure 100% data-to-document integrity at every stage. Whether you’re looking to improve a single document type or overhaul your entire investor communications management program, we can help your investment management firm create accurate, compliant, and impactful materials.

We support outsourced print and mail processing for:

  • Investment statements
  • Financial reports and annual reports
  • Electronic statements (eStatements)
  • Monthly newsletters
  • Strategic marketing communications
  • Multichannel direct mail campaigns

High-net-worth investors have high expectations around document quality, accuracy, and presentation. Connect with us online or call 714.436.3300 for a no-obligation investor document print and mail consultation. We offer product demos and reviews of your existing documents to ensure your communication strategy aligns with your investor relations objectives.