{"id":3510,"date":"2020-05-29T14:34:58","date_gmt":"2020-05-29T21:34:58","guid":{"rendered":"https:\/\/fssi-ca.com\/staging\/?p=3510"},"modified":"2022-01-06T14:58:39","modified_gmt":"2022-01-06T22:58:39","slug":"how-to-choose-the-right-print-and-mail-outsourcing-vendor","status":"publish","type":"post","link":"https:\/\/www.fssi-ca.com\/staging\/how-to-choose-the-right-print-and-mail-outsourcing-vendor\/","title":{"rendered":"How to Choose the Best Print and Mail Outsourcing Vendor?"},"content":{"rendered":"\n<p>Ready to make the switch to outsourcing your company\u2019s high-volume print and mail, but not sure which service provider to choose? Not all print and mail vendors are the same. Every business has unique challenges, expectations and regulatory requirements when it comes to printing and mailing communications to their customers. We have the insider tips for choosing the best print and mail vendor for your company\u2019s needs.<\/p>\n\n\n\n<p>Printing experience, resources, production capabilities, security certifications, and technical expertise can vary widely amongst vendors. Knowing what questions to ask could save your company considerable time and money with finding a vendor that meets your needs. <\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img decoding=\"async\" src=\"https:\/\/fssi-ca.com\/staging\/wp-content\/uploads\/How-to-Choose-the-Best-Print-and-Mail-Vendor-2-800x1035.png\" alt=\"Criteria for Choosing the Best Print and Mail Vendor\" class=\"wp-image-12821\"\/><\/figure><\/div>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"p1 wp-block-heading\">Criteria to Consider When Evaluating a Printing and Mailing Company<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Print-Mail Experience&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Do they have&nbsp;long-standing&nbsp;experience and an understanding of your industry?&nbsp;&nbsp;<\/li><li>Do they work with a wide variety of different industries?&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Digital Color Expertise&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Do they have digital color experts on staff to make sure your company\u2019s branding stays consistent&nbsp;and&nbsp;your messaging&nbsp;has more impact?&nbsp;<\/li><li>Do they have experience with color conversions?&nbsp;&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Security Certifications&nbsp;and Compliance<strong>&nbsp;<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Do they have processes&nbsp;and follow regulations for&nbsp;data security&nbsp;and compliance?&nbsp;<\/li><li>Do they have&nbsp;<a href=\"\/infrastructure\/soc-certification\/\">SOC 2 SSAE-18&nbsp;Type II&nbsp;certification<\/a>?&nbsp;<\/li><li>Do they have&nbsp;<a href=\"\/infrastructure\/hipaa-compliance\/\">HIPAA certification<\/a>?&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Investments in Technology and Equipment&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Do they have the latest print&nbsp;and mail&nbsp;equipment?&nbsp;<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Do they stay current with new and emerging technologies&nbsp;and software?&nbsp;<\/li><li>Are there trackable results?&nbsp;&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Location&nbsp;and Print Capacity<strong>&nbsp;&nbsp;<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Where is the print and mail facility located?&nbsp;&nbsp;<\/li><li>Does the prospective vendor have the print and mail capacity to serve your communication needs?&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Material Availability and On-Site Storage&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Does your vendor store their own paper, envelopes&nbsp;or&nbsp;other collateral in-house?&nbsp;<\/li><li>Do they have supplier connections to get you the lowest prices on a wide variety of paper stock and other mailing materials?&nbsp;&nbsp;<\/li><li>Can the facility handle the volumes of your organizational needs?&nbsp;&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Adaptability and Disaster Recovery&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Does this&nbsp;print and mail vendor&nbsp;have a disaster recovery plan in place should a data breach or physical emergency occur?&nbsp;&nbsp;<\/li><li>Is their disaster recovery back-up facility in a different location?&nbsp;<\/li><li>Is there&nbsp;an&nbsp;archive and back-up for data?&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Data Handling and File Processing&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Is there an onboarding process?&nbsp;&nbsp;<\/li><li>What types of data and file formats can be integrated?&nbsp;<\/li><li>Do they have in-house developers and project managers to make sure your conversion and jobs are processed quickly and error-free?&nbsp;&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Visibility and Job Tracking&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Does the company offer visibility through workflow or mailpiece tracking?&nbsp;<\/li><li>Do they offer additional client facing content management and marketing features?&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">&nbsp;Sustainability and Eco-friendly Paper&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Is your potential vendor an<a rel=\"noreferrer noopener\" href=\"https:\/\/us.fsc.org\/en-us\/certification\/chain-of-custody-certification\" target=\"_blank\">&nbsp;FSC\u202fCertified<\/a>&nbsp;print and mail provider?&nbsp;&nbsp;<\/li><li>Do they have a sustainability program or have eco-friendly stock and mailing materials available?&nbsp;<\/li><\/ul>\n\n\n\n<p class=\"p1\">Choosing the right outsourcing provider to entrust with your company\u2019s sensitive customer information and documents is an important decision. By asking these questions, you can gain visibility into a potential print-mail vendor\u2019s processes and capabilities to make the right choice for your company\u2019s communications.<\/p>\n\n\n\n<p>For a more detailed look into outsourcing print and mail, check out our <a href=\"\/getting-started-guide-to-print-mail-outsourcing\/\">Getting Started Guide to Print Outsourcing<\/a>.<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img decoding=\"async\" src=\"https:\/\/fssi-ca.com\/staging\/wp-content\/uploads\/Criteria-to-Choose-the-Best-Print-Mail-Outsourcing-Vendor-800x1251.png\" alt=\"How to Choose The Best Printing and Mailing Services Vendor\" class=\"wp-image-12823\"\/><\/figure><\/div>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">FSSI<\/h3>\n\n\n\n<p>FSSI has 40 years of print and mail outsourcing experience for a broad range of highly-regulated industries. Learn more of our outsourcing insights by downloading our special report <a href=\"\/contact\/download-resources\/\">The Top 10 Reasons to Outsource Print and Mail Production<\/a> or contact us at (714) 436-3300 to speak with an FSSI print and mail specialist today.<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"\/contact\/\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"273\" src=\"https:\/\/fssi-ca.com\/staging\/wp-content\/uploads\/CTA-Button-Logo-Placement-800x273.png\" alt=\"Contact Us Button\" class=\"wp-image-13057\" srcset=\"https:\/\/www.fssi-ca.com\/staging\/wp-content\/uploads\/CTA-Button-Logo-Placement-800x273.png 800w, https:\/\/www.fssi-ca.com\/staging\/wp-content\/uploads\/CTA-Button-Logo-Placement-800x273-400x137.png 400w, https:\/\/www.fssi-ca.com\/staging\/wp-content\/uploads\/CTA-Button-Logo-Placement-800x273-768x262.png 768w, https:\/\/www.fssi-ca.com\/staging\/wp-content\/uploads\/CTA-Button-Logo-Placement-800x273-600x205.png 600w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/a><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Choosing to outsource the production of your statements, bills, invoices, letters and direct mail can be a big decision for your business. We put together some criteria you need to consider when evaluating a print and mail vendor.<\/p>\n","protected":false},"author":4,"featured_media":16422,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[56,57,46,34,49],"tags":[29,50,72,33,70],"class_list":["post-3510","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-banks-and-credit-unions","category-customer-experience-and-engagement","category-how-to-guides","category-postage-and-mailing","category-printing","tag-automation","tag-customer-communications","tag-outsourcing","tag-postage","tag-printing"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Criteria to Consider When Choosing the Best Print Vendor<\/title>\n<meta name=\"description\" content=\"We&#039;ll show you how to evaluate a potential print vendor. Read more about the criteria you should use to evaluate a print and mail provider.\" \/>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Criteria to Consider When Choosing the Best Print Vendor\" \/>\n<meta property=\"og:description\" content=\"We&#039;ll show you how to evaluate a potential print vendor. Read more about the criteria you should use to evaluate a print and mail provider.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.fssi-ca.com\/staging\/how-to-choose-the-right-print-and-mail-outsourcing-vendor\/\" \/>\n<meta property=\"og:site_name\" content=\"FSSI Staging\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/fssi.ca\/\" \/>\n<meta property=\"article:published_time\" content=\"2020-05-29T21:34:58+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-01-06T22:58:39+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.fssi-ca.com\/staging\/wp-content\/uploads\/VetVendor.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1392\" \/>\n\t<meta property=\"og:image:height\" content=\"700\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Kelly McConville\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@fssi_ca\" \/>\n<meta name=\"twitter:site\" content=\"@fssi_ca\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Kelly McConville\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Criteria to Consider When Choosing the Best Print Vendor","description":"We'll show you how to evaluate a potential print vendor. 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